Everything behind the counter
The golf shop, the kitchen, the dining room and the office, running on one system instead of four that email each other spreadsheets. Staff work in a browser; nothing new to install on the counter.
Month-end, minus the reconciliation
The part of a close that comes from four systems disagreeing disappears, because there is only one. The part that's accounting stays with your accountant — in the package you run today, or here. Your call.
- Every charge lands on one permanent ledger the moment it happens — golf, dining, retail and events are one set of numbers.
- Keep QuickBooks: each closed month exports as a journal entry, mapped to the chart of accounts you already use.
- Or run the books here: a native general ledger with a real trial balance, switched on when your accountant is ready — and it runs alongside your books until they sign off.
- Member statements, the accounting export and the payroll export all read the same numbers.
- A correction is a new entry with a reason, not a quiet edit to history.
Generated from this layout
Staff tools run in any browser — and the register keeps working through an outage.
The sheet, the draw and the register
The pro shop is where a club's software either helps or gets worked around. This one is built to be the thing on the counter.
Run the sheet
Advance windows, member classes, guest limits, cart and guest fees, and blocks. Book for the member on the phone, move a group, or open the day early.
Draw the lottery
Members enter preferences during a window; the draw weights whoever got the short end of last week, then leftover times open first-come.
Ring up the shop
Retail catalog, inventory and purchase orders, with charge-to-account for members and card-present for everyone else.
See the pace
Every group's time on every hole, and who has an open hole in front of them. You stop guessing which foursome to talk to and start knowing — while there's still a round left to fix.
Keep the peace
Requests between members — an invite to combine, a spot in a group — are capped by design, and anything that still needs a human word lands on a worklist the club controls.
The oldest complaint at every club, finally measurable
Members grumble about slow rounds, and the shop has nothing but hearsay to act on. The answer is measurable — nobody has been measuring it.
| Group | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | Δ | Position |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
8:40Barrett | 14 | 16 | 12 | 15 | 14 | 16 | 12 | 14 | 14 | 15 | 15 | −8 | Clear ahead | |||||||
8:50Whitfield | 15 | 17 | 13 | 15 | 15 | 17 | 12 | 15 | 15 | 15 | −1 | In position | ||||||||
9:00Dunlop | 16 | 17 | 13 | 16 | 15 | 18 | 13 | 15 | 15 | +3 | In position | |||||||||
9:10Kerr | 17 | 19 | 15 | 18 | 17 | 20 | 16 | +17 | 1 open hole | |||||||||||
9:20Alvarez | 17 | 18 | 14 | 18 | 17 | 20 | +12 | Held up |
Down to the hole
Not just “the field is running late” — which group, which hole, and how many minutes it cost. The shop sets the target for every hole, and history shows where the target is wrong.
Cause, not symptom
The group with an open hole in front of them gets the visit — never the groups stuck behind. The shop sends the player assistant to the right foursome, and nobody gets hurried for someone else's round.
Evidence over hearsay
A season of real numbers behind the tee-interval decision — and behind fixes you can actually make, like learning the backup isn't the 6th at all, it's the walk from 5 green to 6 tee.
The club draws its hole boundaries once on a map. After that the timing is a by-product of a round being played — nobody presses start, and nobody carries a clipboard. The club decides who sees pace data and how long it's kept.
Four outlets, one kitchen, one ledger
A club sells food from the grill room, the bar, the halfway house and the beverage cart. Most clubs run those on separate systems and reconcile them at night.
Kitchen display
Tickets from the dining room, the halfway house and the course each land on the right station's screen — one system, routed by outlet, in the order they need to fire.
Printers where you need them
Route tickets to the line, the bar or the shop. Network printers, not a laptop with a USB cable behind the pass.
One register, every outlet
Grill room, bar, halfway house, beverage cart — and the pro shop on the same system. And when the internet drops at Saturday lunch, the register keeps ringing: sales queue on the device and sync the moment it's back.
Inventory that closes
Counts, purchase orders and usage against sales — one set of numbers, so the close starts from a variance you can see instead of a mystery you rebuild.
Where the club actually gets run
Billing, receivables, payroll and the board packet — the work nobody sees and everybody notices when it's late.
Statements & minimums
Dues, guest fees and every charge on one statement — food-and-beverage spend tracked against the minimum as the period runs, any shortfall billed at the close. Payable online or on autopay, with member aging the office can actually work.
Invoicing & aging
Outside events and non-member receivables get real invoices, a deposit schedule and an aging report that isn't a spreadsheet.
Your books, your call
Keep your accounting package and take a mapped journal export each closed period — or flip on the native general ledger and let it earn the job in a parallel run.
Disputes with a paper trail
A member questions a charge in the app; the office sees it as a real item to resolve, with the history attached.
Schedules & timeclock
Build the week, let staff clock in, and turn approved hours into a payroll export instead of a Monday morning of retyping.
Reporting that arrives
The numbers the board asks for every month, scheduled and sent — rather than rebuilt by hand the night before.
Bring your ugliest month-end
We'll walk the shop, the kitchen, the dining room and the office — and show exactly where each number comes from.